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With previous versions of FileMaker, the recovery process was not intended to repair a damaged file fully. The recovery process can take from a few seconds to many minutes or occasionally hours, depending on the size of the file and how many indexes it contains. This command tries to rebuild the file and repair the damage in such a way that the file can again be opened and its data accessed. If a file is damaged in this way, it's necessary to use the File, Recover command available in any copy of FileMaker Pro. When this happens it's usually because the file's host (either the FileMaker client or the FileMaker Server) suffered a crash. It might occasionally happen that a FileMaker file becomes so badly damaged it cannot be opened. If your file sizes rise into the hundreds of megabytes, or your activity rises into the thousands of records changed daily, you may want to perform maintenance monthly, or even more frequently. A general rule might be that if you have a database file of more than 2030 megabytes in size, or that is changed hundreds of times daily, it might be wise to perform a file maintenance every few months. There isn't a firm rule of thumb for when and how often to perform file maintenance. Periodic file maintenance (a feature of FileMaker Advanced) is a good idea if your files are large or heavily used. We recommend you execute both of these steps when performing file maintenance.įigure 17.13. You'll see a dialog like the one in Figure 17.13, which allows you to choose to compact the file, optimize the file, or both. To invoke it, choose Tools, File Maintenance. It can't be performed on files that are hosted. File maintenance can be performed only on files that are open locally.
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The File Maintenance feature is available only in FileMaker Pro 8 Advanced (formerly FileMaker Developer). If your databases are large or heavily used, it's a good idea to perform periodic file maintenance.
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Heavy transaction loads can cause indexes to become fragmented. Large deletions can leave "holes" in the file's data space. In the worst case, if one of your files does become corrupted, FileMaker has tools to help you recover from this situation as well.Īs you work with a database file, the file can become slowly more fragmented and less efficient over time. Periodic maintenance can help you avoid file structure problems. Errors in the way data is written to a database can damage a system, or in the worst case render it unusable. Database systems are complex, and very sensitive to the integrity of their data structures. A corrupted database system is every developer's nightmare, as well as every user's.